Lower Island Equestrian Club Code of Ethics
  1. Lower Island Equestrian Club (LIEC) members are committed to providing an educational and fun sporting environment to all participants. All participants will be treated equally regardless of ability. LIEC will endeavor to provide a safe environment for the horse activity, the type of activity, number of riders, and rider level to be considered.

  2. LIEC members are committed to upholding the welfare of horses and this will be a primary consideration in all activities.

  3. LIEC members are committed to encouraging the participation of all riders in a variety of disciplines with an emphasis on dressage riding.

  4. LIEC members are committed to providing opportunities to learn through experience - in the show ring, in clinics and around horses. Members are encouraged to participate in new events and to provide a safe learning environment in which to do so.

  5. LIEC members are committed to being truthful and fair in all dealings with host sites, participants and observers.

  6. LIEC members shall dress and conduct themselves in a manner appropriate to the equestrian function in which they are involved. They shall maintain a courteous and respectful demeanor in all dealings with participants, observers, and officials.

  7. LIEC members shall be responsible and sensitive in regard to host site policies concerning such things as procedures, alcohol, drugs, smoking etc. and conform to same and to the law of the community.

  8. Owners, riders and handlers shall ensure that horses are managed properly and consistently, with care and consideration for their nature and safety both at club functions and at all other times. They shall recognize that there is no such thing as a "safe" horse no matter how well trained, and that they are subject to instinctive behavior and reactions. They shall manage safely the inherent risk factors in equine nature and behavior.

  9. LIEC members will ensure good supervision and control during functions involving horses and recognize that the public is attracted to horses and may act in ignorance around horses.

  10. LIEC members recognize that irresponsible behavior, including alcohol or drug use, showing off, racing, pranks and roughhousing are recognized as common factors in horse related accidents and as such will not be considered acceptable behavior.

  11. LIEC requires that riders wear appropriate headgear and safe footwear (shoes or boots with hard smooth sole and definite heel, no sandals, sneakers or deep-tread hiking boots) and use appropriate tack and equipment for the activity, properly sized for both horse and rider.

  12. No riding double under any circumstances, including adults riding double with infants or small children. LIEC will not permit racing, rough treatment of horses, unsupervised riding or use of alcohol when riding.

Revised January 03

Lower Island Equestrian Club Policy and Procedures

A. Financial Policy

  1. The reporting year will begin and end on the dates of the Annual General Meetings. For the purpose of this document, the Annual General Meeting will be abbreviated to AGM.

  2. A year end financial report will be submitted at the November AGM and will include a budget for the annual meeting expenses. The final financial report will include the actual annual meeting expenses.

  3. The financial report will be in an auditable form showing the following:

  4. a) the year end bank balance (previous year)

    b) the total revenue and expenses for each of the activities: shows, clinics, memberships, AGM, BBQ or other social functions, corporate expenses – generalized in nature

    c) summarized surplus or deficit related to the year’s activities

    d) the year end bank balance (carried to the following year)

  5. At the AGM, the membership will confirm the level of the bank balance to be carried over to the following year. The level will remain at $3000 unless the membership votes for a change. This year end set limit will be of sufficient size to fund spring activities for the following year, and start up expenses such as insurance, club memberships, Horse Council membership, facility security deposits for shows, etc.

  6. Expenses for the Executive and Directors will be reimbursed under the following conditions:

  7. a) the Executive must be aware of and approve of the activity before the activity is undertaken

    b) original receipts are required in support of expense claims, and once paid they are to be retained by the Treasurer in support of any corporate audit that may be required

    c) for small expenses such as stamps, photocopies, stationary, or other supplies where receipts cannot reasonably be expected, an itemized and signed claim is required to support reimbursement

    d) small claims (under $20) may be paid from petty cash held by the treasurer

  8. The Treasurer will attend each clinic, show or other function to collect revenues, cheques or cash, and to write cheques to cover expenses. If the Treasurer cannot attend, another Executive member will be assigned the duty for that specific function only.

  9. Where transportation, lunches, dinners and accommodation are provided for a judge or clinic instructor, a per diem rate of up to $50 will be provided without receipts required. The amount claimed shall not exceed estimated actual expenses.

  10. The club is to be operated on a non-profit basis with funds in excess of the set limits to be returned to the membership in the form of annual awards, subsidy of the annual dinner meeting, volunteer prizes etc. Surplus funds will not be distributed until the amount of year end surplus is known (approximately November).

  11. The final year financial report will be prepared as soon as the AGM expenses are known and must be submitted within 30 days of the AGM date to comply with the requirements of the Societies Act. The report date shall be the same date as the AGM date.

B. Board of Directors Organization

  1. Executive

  2. Executive        Current Term     Renewal Term
    President          2 year                 1 year
    Vice President  1 year                  1 year
    Secretary         1 year                  1 year
    Treasurer         2 year*                1 year   *Appointed           

  3. Directors – Duties re-assigned annually and include:

  4. Clinic Chair
    Entry Secretary
    Newsletter
    Membership Chair

  5. The Treasurer is to be an appointed position which may be re-appointed on a 2 year cycle at the first Board of Director’s meeting each year.

  6. The number of positions may be adjusted each year in line with workload. The Executive will decide the number of positions to be elected at the AGM, excluding those in the second year of their term.

  7. The membership will elect the pre-determined number of positions for the Board of Director’s at the AGM.

  8. The new Board of Directors will meet in January of the following year to elect members to vacant Executive positions. The other unassigned members will serve as Directors with duties assigned on a voluntary basis to help keep the Board of Directors to an efficient working group.

  9. The same members may stand for election to the Board of Directors from year to year. The election of the Executive (except Treasurer) shall be rotated on a yearly basis within the Board of Directors if practical. Club Director’s duties are to be re-assigned each year and it is suggested that duties be rotated where practical.

  10. Revised January 06


    Lower Island Equestrian Club Awards Program

    High Percent of Show Awards

    • A keepsake award will be given to the highest percentage achieved at each show, excluding the Junebug show, in each division (Junior, Senior and Open)

    • Awards will be presented the day of the show after all percentages are tallied

    • Percentages from Walk/Trot, Western Dressage and Freestyle will be excluded

    YEAR END AWARDS:

    General Dressage Awards

    • Hi Percent and Reserve Hi-Percent awarded for each test at each level

    • Highest scores from 3 different judges – percentage average same horse/rider.

    • Scores must be 50% or over

    • Must ride in a minimum of 3 shows. Can include 1 test from the Wild and Wooly winter series to count towards the 3 tests.

    • Will be offered for Junior, Senior and Open divisions

    • Walk/Trot, Western Dressage and Freestyle marks are excluded

    Awards: keepsake awards donated by LIEC for High Percent and Reserve

    Overall High Percent Championship Awards:

    • Highest scores from 3 different judges – percentage average same horse/rider

    • Scores must be 50% or over

    • Must ride in a minimum of 3 shows. Can include 1 test from the Wild and Wooly winter series to count towards the 3 tests.

    • Walk/Trot, Western Dressage and Freestyle marks are excluded

    High Percent Junior
    Award: keepsake donated by LIEC

    Reserve Junior
    Award: keepsake donated by LIEC

    High Percent Senior
    Award: perpetual trophy and keeper donated by Leslie and Irene Neat

    Reserve Senior
    Award: keepsake donated by LIEC

    High Percent Open
    Award: keepsake donated by LIEC

    Reserve Open
    Award: keepsake donated by LIEC


    Special Awards

    Classes in this category are Walk/Trot, Western Dressage and Freestyle and Rider.  Percentages from Walk/Trot, Western Dressage and Freestyle do not count toward any other Year End Awards.

    • Highest scores from 3 different judges – percentage average

    • Scores must be 50% or over

    • Walk/Trot awards will be offered for Junior, Senior and Open Divisions

    • Western Dressageis an award open to all divisions

    • Freestyle is an award open to all divisions

    • Rider award is for a rider who competes on a minimum of 3 horses, and at a minimum of 3 shows.  Walk/Trot, Western Dressage and Freestyle marks are excluded.

    Awards: Perpetual Rider trophy donated by Ruth Lick, and keepsake awards donated by LIEC for high percent and reserve

    High Percentage New Member

    • Open to all new members (includes anyone returning to the club after a 3 year lapse in membership)

    • Highest scores from 3 different judges – percentage average same horse/rider

    • Scores must be 50 % or over

    • Must ride in a minimum of 3 shows

    Award: perpetual trophy donated by Ruth Lick, keepsake by LIEC